MAYTOWN VILLAGE SQUARE HOMEOWNERS ASSOCIATION

A Meeting of the Maytown Village Square Homeowners Association was called and held on Monday April 17,2006. The meeting was called to order at 7:00 p.m. by acting Board chairperson Monica Mosley. Other Board members present were Darryl Woerner, Mark Will and Fabio Pini. Board member Gary Grossman arrived subsequent to the meeting being called to order. Meeting agendas and reports were distributed prior to the call to order.

A brief general discussion was held and the chair carefully directed the meeting toward positive, growth oriented discussion.

The chair declared the 2006/2007 meeting schedule for both the Board and the General Association meetings as attached hereto.

Board member Mark Will made a motion to modify the agenda so that item #4 “Resignations and Elections of Board Members” was moved to the first item on the agenda. Board member Fabio Pini seconded the motion. A vote was cast on the motion and the motion passed.

Resignation of Board Member Gary Grossman was accepted and concern was expressed for his recent boat accident.

Resignation of Board Member Daryl Woerner was accepted with thanks for all of his hard work having gone above and beyond what was required.

Nominees to the Board were declared and the floor was opened to nominations. Association members Mike Barton, Matt Homsher and John Sentgeorge were nominated and each accepted the nomination. Nominations were then closed and each nominee gave a brief statement to the Association members. Association member Carrie Sipe was appointed to tabulate the paper ballots. John Sentgeorge and Matt Homsher were duly elected by the required majority.

Matt and John were welcomed to the Board and assumed their places.

The Board announced that Carrie Sipe had volunteered and was thus appointed by the Board to oversee and be responsible for holding the keys to the Community building. A further announcement was made that any homeowner interested in using the Community building should contact Carrie at 426-5016 to reserve a date and time and to gain access to the Community building. The Board thanked Carrie for her time and effort in this regard.

The need for an Architectural committee was voiced by Board member Monica Mosley and Association member Gary Grossman made supporting comments.

Report of the Deed Restrictions Committee was received from Association member Krista Langdon, as a deed restrictions committee member on behalf Association member Gina Carlin, chairperson of the deed restrictions committee. Board member Monica Mosley made a motion to receive the report with thanks. The motion was seconded by Board member John Sentgeorge. A vote was cast on the motion and the motion passed. Board member John Sentgeorge made a motion to maintain the deed restriction committee with Gina Carlin as the chairperson. Board member Mark Will seconded the motion. A vote was cast and the motion passed. Board member Matt Homsher made a motion to appoint Board Member Mark Will as the Board liaison to the deed restrictions committee. Board member Monica Mosley seconded the motion. A vote was cast and the motion passed.

The Board proceeded to elect officers to the new Board of Directors. Board member Matt Homsher made a Motion to elect Board member Monica Mosley as Board President. There was no second to the motion which then failed for lack of second. Board member Mark Will then made a motion to elect Board member John Sentgeorge to be President. Fabio Pini seconded the Motion. A vote was cast and the motion passed (3Y-2N). Board member Mark Will made a motion to elect Board member Monica Mosley to be Treasurer. Board Member Fabio Pini seconded the motion. A vote was cast and the motion passed. Board member John Sentgeorge made a motion to elect Board member Matt Homsher to be Secretary. Board Member Mark Will seconded the motion. A vote was cast and the motion passed.

Board member John Sentgeorge assumed the chair of the meeting in the role of Board President. A brief statement was made referencing the need to move forward.

Item #2 on the agenda “Recommendations to the Board of ‘Lawn Care’ Committee” was brought before the General Association.

The prior Board had appointed Association member John McCoy as chairperson of the lawn care committee. John McCoy presented the findings of the lawn care committee including bids received for performing the lawn care and snow removal services required by the HOA. Board member John Sentgeorge opened the discussion to the floor of the Association. After a reasonable period of discussion, Board member John Sentgeorge closed the discussion. Board member John Sentgeorge made a motion to accept the findings of the lawn care committee with thanks for their hard work. Board Member Fabio Pini Seconded the motion. A vote was cast and the motion passed. Board Member John Sentgeorge made a motion to maintain the lawn care committee with John McCoy as chairperson. Board Member Fabio Pini seconded the motion. A vote was cast and the motion passed. After receiving the report and recommendations of the committee and after a reasonable period of discussion among the members of the Association and the Board; Board member Fabio Pini moved to accept the report of the committee, accept the bid submitted by Calaman’s Lawn Service, and award the contract to perform lawn care and snow removal service to Calaman’s Lawn Service. Board member Mark Will seconded the motion. A unanimous vote was cast and the motion passed Board member Matt Homsher made a motion to appoint Board member Fabio Pini as the Board liaison to the Lawn Care Committee. Board Member Monica Mosley seconded the motion. A vote was cast and the motion passed.

A tot-lot subcommittee was established and directed to report to the chairperson of the lawn care committee. The tot-lot sub-committee was appointed and consists of Association members Sherri Gasper (chair), Kim Horick, and Heather Eckman. Board Member Monica Mosley made a motion to create, empower and maintain the tot-lot committee as a sub-committee of the lawn care committee, with the Association members as identified. Board member Fabio Pini seconded the motion. A vote was cast and the motion passed. Board member Mark Will made a motion to appoint Board member John Sentgeorge as a Board liaison to the tot-lot subcommittee. Board member Fabio Pini seconded the motion. A vote was cast and the motion passed. Board member John Sentgeorge opened the discussion to the floor of the Association concerning conducting repairs to the tot-lots. After reasonable time for discussion, Board member John Sentgeorge closed the discussion to the floor. The Board determined that Association members Sheri Gasper, John McCoy and Board Member John Sentgeorge would complete further investigation into conducting the necessary repairs to the tot-lots and report back to the Board within 30 days with their findings.

Board member Monica Mosley made a motion to table item #2a regarding “payment to YES for unauthorized” services. Board member Matt Homsher seconded the motion. A vote was cast and the motion passed (3Y-2N).

Association Member Gary Grossman strongly urged a policy on vandalism be established and what steps to enforce.

Board Member John Sentgeorge directed the findings of the informal audit committee be stated to the Board and the Association. Informal audit committee chairperson Monica Mosley reported to the Board and the Association the committee’s findings which were detailed in a writing that was sent to all homeowners by Hollinger’s.

Board member John Sentgeorge opened a discussion of the audit committee findings to the floor of the Association. After a reasonable discussion period took place, Board member John Sentgeorge closed the discussion and made a motion to accept the report of the informal audit committee as presented by Board member Monica Mosley, and to maintain the informal audit committee. Board member Mark Will seconded the motion. A vote was cast and the motion passed.

Based upon the findings of the informal audit committee, the findings of the lawn care service committee, the increased costs necessarily to be incurred by the HOA in the year 2006; the Board recommended an increase of the annual homeowners’ dues by $7.50 per lot. Board member John Sentgeorge opened a discussion of the increase in dues proposal to the floor of the Association whereupon a lively and interactive discussion, which was extended in time to accommodate the Associations comments and concerns, took place (including several members who suggested an increase of dues higher than $7.50). After a reasonable discussion period took place, Board member John Sentgeorge closed the discussion to the floor and the Board.

Based upon the findings of the informal audit committee, the findings of the lawn care service committee, the increased costs necessarily to be incurred by the HOA in the year 2006, and the discussion of the Association members in attendance at the 4/17/06 HOA meeting; Association member John McCoy made a motion to increase the annual homeowners’ dues by $7.50 per lot retroactive to January 1, 2006. Association member Darryl Woerner seconded the motion. A hand vote of the Association members in attendance took place and the motion passed with the necessary majority (48Y-3N-2A).

The meeting was adjourned by assent of all present.

The next Board meeting is scheduled for June 19, 2006, at 7:00p.m. in the Community Building. The Board meetings are open to all Association members who wish to attend.

The next Homeowners Association meeting is scheduled for October 16, 2006 at 7:00 in the Community Building. Every member of the Association is encouraged to attend.

Respectfully submitted,


Matthew L. Homsher, Secretary
Maytown Village Square Homeowners Association
Board of Directors