Raspberry Hill Commons

Homeowners Association Meeting

Saturday, April 14, 2007

President, Roy Hagen opened the meeting by introducing the current executive board.  A motion was made to approve the minutes from the last meeting.

Fabio Pini, owner of (3) units in RHC interrupted the motion and  made an announcement stating that he believes that the current board of the HOA is sitting illegally according to section 2.4.3 of the Bylaws. The Bylaws state that sixty days after conveyance of (75%) of the Units to Owners other than the Declarant, all members of the Executive Board shall resign and the Unit Owners shall elect a new Executive Board.  While Craig Hasson did resign as President at the last Association meeting, the entire board did not step down.  Therefore, Roy made a motion that the present executive board resign their positions and nominations be taken to elect a new executive board.  Motion seconded.  Carried.

The following unit owners received a nomination from the floor:  Fabio Pini, Dereck Hench, Roy Hagen, Craig Achey, John Hoffer, Mark Will and David Gwinn.  After a paper ballot vote the following unit owners received the top (3) number of votes:  Fabio Pini (13) votes, Dereck Hench (10) votes, Roy Hagen (5) votes.  It was determined that there were enough votes by unit owners and proxy representation to establish a quorum; therefore, making this a valid election.

The newly elected Executive Board is:  Fabio Pini, Dereck Hench, and Roy Hagen.  Fabio Pini nominated Roy Hagen to be President.  Seconded.  Carried.  Roy Hagen nominated Fabio to be Vice-President.  Seconded.  Carried.

Once again, a motion was made to approve the minutes from the last meeting.  Motion seconded.  Carried. There was a question from the floor concerning the leased units.  Currently there are (16) leased units in RHC.   It was suggested that a letter be sent to all unit owners advising them that no further units may be leased at this time. 

Fabio made a motion that Kim Oravec be hired as Secretary to the Association as a paid position.   Dereck Hench seconded.  Carried.

Community Update:

Fabio Pini who is one of the developers gave an overview of the development.  He stated that the port-a-potties and dumpster have been removed from the development and the current plan is to wait approximately one year before building the final set of units.  In the meantime, the site will be leveled off and grass will be planted.   The work in and around the retention pond will be completed and  fencing will be installed.  The remainder of street trees will be planted.    Upon completion, final coat of pavement will be applied and the streets will be dedicated to Lititz Borough. 

There was a question from the floor as to whether or not there will be trees planted in the rear of the homes backing up to Raspberry Lane.  The developer has no obligation to plant trees; however, a motion was made to have the snow/mow committee contact a local landscaper and report back to the board. Seconded.  Carried.   In the meantime, Fabio said that he will check with UGI to determine where the gas line runs.

There was a concern about parking in the cul-de-sac.  Fabio stated that once the streets are dedicated, the borough will enforce no parking in the cul-de-sac.

Budget:

Roy Hagen reviewed the current budget based on last year’s actual numbers.  The budget was recently approved by the previous Executive Board.

Currently, the HOA funds are sitting in a no interest checking account.  A motion was made to move the funds into a non-profit account that would yield 5% interest.  Motioned carried.  Seconded.

Snow/Mow update:

Snow removal – the first storm of the season proved to be quite challenging.  At the last minute, Mike’s landscaping was contracted to do snow removal.  The conditions of the storm created ice that was difficult to remove; however, the job did get done.  The snow/mow committee will look into snow removal options for the next winter season.

Landscaping – Mike’s Landscaping had previously done the mowing on a time and material basis.  Recently, Roy Hagen contracted Critter Catchers at 50% of the previous cost.  The biggest concern of this vendor is the excessive amount of dog debris.  Homeowners must be diligent in picking up after their dogs.  Mowing will most likely be done on Wednesday or Thursday of each week during business hours. 

Fabio motioned that a Deed Restriction Committee be formed to observe and report homeowner violations.  Betty Krull and Christine Castellano volunteered to serve on the committee.  Motion seconded.  Carried.

Architectural Review Committee:

To date only there has been only one request to the committee which was for a deck extension.

Discussion took place concerning the placement of satellite dishes.  The Federal Government overrules Homeowners Association bylaws when it comes to satellite placement.  Dish is not required to be moved if it interferes with signal reception; however, most often the satellite company installs the dish in the most convenient location.  Fabio has access to an instrument that can detect where the satellite dish is able to receive reception.  He then made a motion that this subject is included in the letter that is sent to the homeowners stating that in moving forward all homeowners must receive approval from the Architectural Review Committee prior to installing a satellite dish and all existing dishes will be subject to testing and may be required to relocate.  Motion seconded.  Carried.

Open Forum

It was suggested that one more item be added to the letter to the homeowners asking them that they please secure their trash properly.  There have been problems with random trash blowing around the neighborhood.

President, Roy Hagen adjourned the meeting at approximately 11:40am.