Northern Heights

Homeowners Association

Meeting Minutes

Thursday, September 7, 2006

In attendance:  Mark Will, Krista Heffley and 29 residents of Northern Heights

Board member, Mark Will called the meeting to order at 7:00pm.

·         Mark Will accepted the minutes from the Board meeting held on 1/9/06 and entered them into record.

·         As Declarant, Mark Will made a decision to add a second person to the Board

·         Krista Heffley was appointed to the Board

·         All homeowners should have a copy of the Bylaws and Declaration, if not; see Krista for information on how to receive a copy.

Community Update

·         Water tower is now constructed; Phase II improvements are complete and Phase III is well under way.

·         Common area – work is presently underway to make changes and improvements to retention basin management.

Budget

·         Review of income statement

·         Accounting services are presently being performed by Hollinger Services in Elizabethtown.

·         It was suggested that an audit committee be established to answer questions about budget and review all expenses – insurance, mowing services, etc.

·         Keith Klimas, chairperson, Paul Bain and Eric Stauffer agreed to serve on the Audit Committee.

·         Lawn care was initially done by developer; however, a service is now mowing and charging based on time and materials.

·         It was suggested that a committee be formed to seek lawn service bids for next year and oversee maintenance of all common area.

·         Chris Holbritter, chairperson, Casey Roe and Brian George agreed to serve on the Common Area Committee.

·         Mark will try to have the development plot plan and HOA documents available on the Mark Will Team website.

Deed Restrictions

·         Current deed restrictions were established by the Declarant.

·         Deed restrictions can be amended at any time.

Presentation of Sign

·         Mark presented a sign to the residents of Northern Heights on behalf of JPM Northern.  The sign will be erected between stone pillars at the entrance of the community.

Open Forum

·         Suggestions from homeowners:

o        Make improvements to the entrance of the community

o        Relocate sign for better visibility

o        Can transformer boxes be relocated?

o        Subcontractors should be instructed to not litter in the community.

·         Developers are currently working through an issue concerning the swale and water run off.  A new catch basin with an underground pipe has been designed and is pending approval by the twp.  This should eliminate many of the problems with water run off.

·         Sidewalks – the HOA is responsible to salt and shovel common walkways.

·         Water tower – fire hydrants should be hooked up any day now by York Water Co.  The tower and the lot that it sits on are owned by York Water Co.

·         Deed restrictions – a special committee was formed to approve requests pertaining to the deed restrictions.  This committee will work directly with the Board.  Committee members include Theresa George, chairperson, Michelle Bodle, Brian Love, Eric Stauffer and Phil Skaggs.

·         Requests for changes, additions or exceptions to the deed restrictions must be submitted for approval by the Committee.  A form will be posted on the website. 

·         A P.O. Box will be established for NH HOA.  All approval requests and other HOA correspondence should be mailed to the P.O. Box.

·         Krista agreed to be a contact for homeowners with builder issues.  She will help by communicating with the builder.

·         The developer is required by the twp. to plant 60 trees in the common area in Phase II.  Twenty trees will be planted this fall.

·         The committee may decide to have additional trees planted; however, they must receive prior approval of the expenditure.

·         Street lights – the subdivision plan does not require street lights; however, it does require a lamp post at each driveway.  In the beginning, a lamp post was optional, but it is now considered a standard amenity.

·         Mark suggested contacting “warranty” if a home does not currently have a lamp post.

·         Lamp post must be 7’ from the curb.

·         A homeowner suggested that if they originally paid for the lamp post as an option, then they should now receive a refund from the builder.  Mark suggested they take that issue up with the builder.

Board Appointment

·         We are currently at 37% of sales and are not required to appoint a homeowner to the Board until at which time we are greater than 50% of sales.

·         Mark motioned that a homeowner be appointed as a third member on the Board at this time.  Krista seconded.  Motion carried.

·         Walt Buschman was nominated to serve on the Board.  Krista seconded.

·         HOA meetings are to be held annually.  Next meeting of all homeowners will be scheduled for September 2007.

·         Board meetings and Committee meetings may be called at any time.